I. WELCOME

II. CONTEXT & FRAMING

The context regarding FCPS today, Boundary Review Policy 8130, and the connection to
boundary review work; our goals for this coordinated effort.
Review meeting norms, norm form and process for feedback.

III. INTRODUCTIONS

Opening Question:

• What is your relationship with FCPS (Parent/Caregiver, Employee, Community Member)

IV. WHAT WILL WE ACCOMPLISH, and HOW?

By reviewing boundaries, we seek to:

• Ensure equitable access to programs and facilities.
• Balance available capacity to make the best use of our school facilities.
• Establish consistent “attendance zones (school boundaries)” by removing isolated
  attendance areas (islands) and reducing split feeder patterns.
• Minimize travel time for students.

As members of the Superintendent’s Boundary Review Advisory Committee, you have an
essential role as ambassadors of this work. You bring diverse perspectives to the process and
provide the community you represent with important information. After each meeting, you will
share key takeaway information with the community you represent and gather additional
feedback. We will provide you with a tool where you will enter feedback from the community
so it can inform discussions during future meetings.

The Superintendent’s Boundary Review Advisory Committee will be critical in accomplishing
the above goals for the comprehensive boundary review. Specifically, this committee will:

1. Review community feedback received during community sessions and from other
   communication channels, such as surveys.
2. Review data analysis conducted by the FCPS team or developed by the consultant
   specifically for the boundary review process using GIS software (such as boundary
   maps).
3. Help develop the scenarios while incorporating key takeaways from the data analysis
   and the community input that you have helped collect.
4. Present recommendations to the Superintendent for review and consideration.

Below is a high-level schedule for the boundary review process:

The Superintendent has engaged this team representing critical groups across the division
and the broader community. This team will meet bi-weekly, possibly transitioning to monthly
later in the process.

V. COMMUNITY ENGAGEMENT

Community engagement is an essential part of an effective boundary review process. By
fostering a deep understanding of our community our goal is to achieve the following
outcomes:

• Authentic representation of multiple viewpoints that will inform the boundary options.
• Prioritization of diversity of thought and perspectives to guide the boundary review
  process toward meeting the needs of the entire community.

VI. DATA COLLECTION

Guiding Question: What information will help us build a broad understanding of FCPS's
current strengths regarding school boundaries, inform needs and priorities, and inspire
collaborative solutions?

Activity: In small groups, brainstorm the different types of information that this committee
should learn from various FCPS community members. Then, consider and list other data
sources this committee could review to gain further insights. We will share each table’s notes
with the whole group.

VII. CLOSING

Summary: Agreement by committee members on summary of decisions and confirmation of
key takeaways / discussion points. The information will be posted online the day after each
committee meeting. Members will also complete the norms evaluation.

Next Steps: At the next meeting the Superintendent’s Boundary Review Advisory Committee
will further review the Boundary Review Policy 8130 and the process.

At each Superintendent’s Boundary Review Advisory Committee meeting, we are committed to valuing each and every voice as well as your time. We are grateful that you have committed to representing your pyramid or community through this process while also aligning with the School Board goals listed in Policy 8130.8 and the goals in the Division’s 2023-30 Strategic Plan. We expect each committee member to agree to abide by the following expectations. At the end of each committee meeting, we will ask you to provide feedback on your experience based on the following criteria. This will help us understand whether any adjustments need to be made. 

Please complete this form by circling a number in the right column that best reflects how well the expectation was met during the meeting. 5 indicates that the expectation was met. 1 indicates the expectation was not met at all.

Shared Expectation

Not Met  1   2   3   4   5  Met

Value Every Voice: Respect all perspectives and experiences to foster collaboration.

1   2   3   4   5

Respect Time and Topics: Stay focused on the topic to maximize time and impact.

1   2   3   4   5

Participate with Purpose: Be concise and allow space for others to share.

1   2   3   4   5

Support Community Goals: Prioritize outcomes that benefit all students.

1   2   3   4   5

Respect Others: Communicate courteously, avoiding personal attacks or inappropriate language.

1   2   3   4   5